Head of Resources

 CONTEXT 

The MSF Academy for Healthcare is a MSF intersectional initiative that has been created with the aim to increase the quality of healthcare in health care services directed or supported by MSF by strengthening the skills and competencies of healthcare workers through structured, competency-based and recognized or accredited learning programs. The Academy has a growing portfolio of learning programmes addressing specific learning needs and objectives for different categories of healthcare staff in MSF managed or supported healthcare services. All these projects are chosen in line with overall MSF medical operational priorities. 

A large focus is on MSF’s national staff but increasingly includes also staff of ministries of health, especially in the countries with the largest gaps in human resources for health (HRH) capacity. Presently, a lot of effort goes to nursing care and maternity care staff in MSF hospitals or MSF supported hospitals and to staff working in out-patient care in primary healthcare facilities. The Academy develops adapted comprehensive curricula and invests a great deal in clinical mentorship in the healthcare services of practice. Beyond MSF projects, the Academy connects also to health authorities to work on recognition of its learning programmes and organises occasionally also financial, organisational and pedagogical support (through eg sponsoring scholarships) to existing schools for training of healthcare workers. 

Discover more about it on MSF Academy for Healthcare.  

We have a growing “global team”, composed of the director, deputy director, resource manager, MEAL manager, communication and information officer, project managers, training coordinators as well as a strong technical team comprising of medical experts and learning science experts to support our projects, as well as a group of distance-learning clinical mentors for the AMR programme and tutors for PGDIP courses. In the countries where a training program is implemented, strong country teams are present. The global team counts around 30 staff, and the program-based teams have around 70 staff. 

As Head of Resources, you are part of the management team, and oversee the financial strategy, accounting quality, budget management, Human Resources, administration, logistics, and ICT (Information and Communication Technology) across MSF Academy’s global and country operations. This role ensures compliance with MSF policies, optimizes resource management, and supports program teams with financial and administrative expertise. 

MAIN RESPONSIBILITIES 

1. Finances & Accounting: 

General finance 

• Act as the primary contact for all financial matters 

• Define and implement financial strategy with global and country teams 

• Ensure compliance with MSF policies; design/adapt procedures and tools for resource management 

• Coach and advise coordinators, program managers, and country representatives on budget procedures 

• Oversee supplier payments with head office and country finance teams 

• Develop and formalize financial/accounting management tools adapted to MSF Academy’s multi-OC structure 

• Maintain strong collaboration with country finance teams 

• Manage budgets and accounting in tools such as Wefin, Board, Unifield, Adfinity, SAP 

• Ensure robust internal controls 

Accounting quality 

• Review consolidated monthly accounts; provide feedback and request corrections 

• Ensure timely re-billing with OCs/MSF offices; validate expenses and allocations before payments in the head offices 

Budget /control / Financial analysis 

• Lead annual and multi-annual budget preparation aligned with MSF Academy operational plans 

• Monitor expenses vs. budget; analyze variances and implement corrective actions 

• Collect resource data and translate into budgets 

• Ensure consistency across HQ and program budgets 

• Produce financial indicators, forecasts, and cost analyses to optimize spending 

• Validate monthly budget follow-ups; flag overspending and recommend savings 

• Lead financial setup for new learning initiatives or countries 

Communication & Reporting 

• Participate in strategic and Program Board meetings on financial matters
• Ensure timely submission of all required reports (SAP, quarterly, annual, donor)
• Prepare financial reports for donors and MSF International in collaboration with OCB Finance
• Provide financial data to the Funding Unit for donor proposals and reporting 

2. Human resources and Administration:  

MSF Academy being an intersectional initiative, its team is spread over different countries, offices. In this regard, the Head of Resources is responsible to ensure the different legal, labour laws and local policies of each OC, office are followed. You make sure to remain regularly in contact with different focal points in these concerned offices on HR & administrative issues. 

• Ensure compliance with legal and labor policies across OCs and offices 

• Lead administrative and support functions for MSF Academy 

• Coordinate Human Resources matters for the global team and support the country teams on Human Resources issues 

• Centralize Human Resources needs for the global team 

Administrative and legal framework  

• Implement policies and develop management tools 

• Ensure compliance with HR legal requirements 

• Manage contracts and administrative follow-up for consultancies/providers 

• Oversee event planning (meetings, workshops) 

• Line-manage assistants, Human Resource Officer and support staff; conduct performance evaluations and identify training needs 

Recruitment & Onboarding of new staff 

• Manage recruitment and onboarding for global staff and tutors 

• Ensure quality recruitment processes in collaboration with MSF offices 

• Oversee personnel administration (contracts, taxes, files, overtime) 

• Brief staff on ethical use of MSF resources 

Human Resources Management 

• Ensure adequate staffing for operational needs
• Implement appraisal and development frameworks
• Coordinate training and career development initiatives
• Support managers in detecting training needs and evaluating performance
• Supervise conflict management processes with directors and HR offices
• Propose HR improvements (responsibility sharing, team mix, training)
• Ensure compliant end-of-contract processes 

3. Logistics, ICT and supply:  

• Guide program managers on supply management for their countries 

• Coordinate email account setup with head office ICT and country logistics teams 

• Manage subscriptions/licenses for Academy programs 

• Oversee procurement and supply of training materials (mannequins, tablets, laptops, printings) 

• Supervise shipments with country supply teams; ensure compliance with MSF standards 

• Maintain head office and program inventories (assets) 

• Act as focal point for ICT needs across teams 

REQUIREMENTS 

Required qualifications and experiences 

• Bachelor’s degree (or equivalent by professional experience) in Business, Administration, Finance or another relevant field  

• At least 5 years of experience in financial and budgetary management 

• Minimum 3 years of MSF experience both at country coordination and/or HQ level in a financial position 

• Experience in project management, Human Resources and administration 

• Excellent mastering of MS Office, familiarity with MSF’s financial tools a plus 

Competencies 

• Strong organisational skills and analytical mind
• Able to cope under pressure, highly flexible and dynamic 
• Autonomous, flexible and creative 
• Strong team player with interpersonal skills able to interact at all levels  

Languages 

• Proficiency in English and French, both spoken and written is mandatory 

CONDITIONS 

• Expected starting date: as soon as possible
• Contract type: Open-ended contract - full-time
• Mobility: on average 1 to 2 visits to project locations or MSF offices per year
• Location: Brussels
• Salary according to the MSF-OCB HQ salary grid
• Meal vouchers – Hospitalization insurance (DKV) – Group insurance – 100% reimbursement of public transport costs – meal vouchers
• Partial homeworking possible
• Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment   

• Adhere to the MSF Behavioral Commitments  

Deadline for applications: 10th of march 2026  

How to apply?   

• Submit your application via the 'Apply here' button  

• You will be directed to the online application form for this position  

• It should take 5-10 minutes to complete. Thank you in advance for having your CV and motivation letter in English or French ready to upload (in PDF format). 

Only shortlisted candidates will be contacted.   

This position is only for candidates with previous MSF experience. No MSF experience? Check out our other job openings. 

MSF values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.   

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